Stop paying staff to answer the same calls and book the same slots all day, and stop losing the callers who hang up when no one picks up. Deploy an AI receptionist that answers every call, handles the questions, and books straight into your calendar, around the clock.
Phone scheduling eats hours of admin time and still leaks revenue every time a call goes to voicemail. This template fixes both. Twilio routes the call to an ElevenLabs voice agent that handles FAQs and casual talk instantly, and only fires the n8n workflow when an actual calendar action is needed, so responses stay fast. Claude checks availability against your rules, collects the details, books the appointment, and sends the invite.
A missed call is a missed booking. Twilio forwards every incoming call to an ElevenLabs voice agent that answers FAQs and handles casual conversation in under a second, no hold music, no callback queue. The workflow only wakes up when a real calendar action is needed, so the caller hears a natural, snappy voice instead of dead air.
Double-bookings and after-hours slots kill trust. When a caller wants an appointment, Claude checks Google Calendar against your business rules, operating days, hours, lead time, duration, and blocked dates, then collects the required details and books it. Redis holds the conversation context across the call, so the AI never loses the thread or asks twice.
The booking isn’t done until everyone has it. Once the appointment is set, the workflow writes it straight to your Google Calendar and sends the caller an invite automatically. No staff member retyping details into a calendar, no follow-up email to remember, the record and the confirmation both happen the moment the call ends.
A plug-and-play blueprint to map, trigger, and automate the workflows leaking your team’s hours. Free. Yours in one click.